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September 9, 2009 Board of Supervisors
TOWN OF GRAFTON
BOARD OF SUPERVISORS MEETING
September 9, 2009 Minutes
I. CALL TO ORDER
A. Chairman Bartel called the meeting to order at 7:00 P.M.
B. Present:
Chairman Lester A. Bartel, Jr.
Supervisor Tom Sykora
Supervisor Nancy Rogers
Supervisor Tom Grabow Town Clerk Jessica Schmidt
Town Engineer Kristen Lundeen
Town Planner Amanda Schaefer
Town Treasurer Janice Strachota
Town Attorney Steve Hahn
ABSENT: SUPERVISOR STEVE SCHAEFER
II. ASSURANCE OF PROPER NOTICE
Town Clerk Jessica Schmidt assured the meeting that the Agenda was noticed properly
III. PLEDGE OF ALLEGIANCE TO THE FLAG
IV. ADOPTION OF AGENDA
1. The Weed Commissioner is unable to attend the meeting this evening Chairman Bartel suggested tabling item VII (A) Update on Weed inspection and protocol to the October meeting.
2. Action-Supervisor Rogers moved to adopt the agenda as amended, seconded by Supervisor Grabow. Motion carried 4-0
V. REVIEW & APPROVE MINUTES
1. Action-Chairman Bartel moved to approve the minutes of the July 8, 2009 meeting, seconded by Supervisor Grabow. Motion carried 3-0 with Supervisor Sykora abstaining as he was not present at the meeting
2. Action-Supervisor Sykora moved to approve the August 12, 2009 meeting minutes, seconded by Supervisor Grabow. Motion carried 4-0
VI. RESIDENT CORRESPONDENCE – PERSONS WISHING TO BE HEARD
1. Henry Grittinger-1568 Green Valley Rd-stated that there has been a terrible odor problem in the water in the culverts for quite some time. There is also a drainage problem as water builds up in the ditch in front of his property. This has been a relatively dry summer and the water didn’t dissipate until the second week in August. He would like a swale installed at the end of the culvert for the water to exit properly.
2. Supervisor Grabow stated that the culvert that runs beneath the road is closed off.
VII. OLD BUSINESS
A. Update on Weed inspections and protocol
1. ACTION: this item will be addressed at the October meeting (as approved in the amendment to the agenda above)
B. Update on Road projects in the Town
1. Action-Chairman Bartel moved to offer the Town’s crack sealing projects to Scott’s Crack sealing instead of having Ozaukee County Highway Department perform the work, seconded by Supervisor Sykora. Motion carried 4-0
C. Invoice reduction request -Howard Manos, 1497 Green Valley Rd.-tax key # 05-055-05-02.000
1. Mr. Manos presented an estimate to the Board from Eric Rogers Landscaping for $576.58 for culvert replacement and gravel installation.
2. Action-Supervisor Grabow moved to table this item until the October meeting for Staff to further investigate the estimate, seconded by Supervisor Sykora. Motion carried 4-0
D. Update on Nuisance Violation-Dean Hoppe-701 Lakefield Rd-tax key # 06-033-06-006.00
1. Clerk Schmidt stated that Mr. Hoppe has dismantled part of the second cottage.
2. Action-Supervisor Grabow moved to table this item to allow the building inspector to make a site inspection and give an update at the October meeting, seconded by Supervisor Rogers. Motion carried 4-0
E. Update on Nuisance Violation -Dennis Kratz -1920 Ulao Parkway- tax key # 06-009-09-005.00
1. Mr. Kratz informed Clerk Schmidt that he has scheduled the camper to be removed. HE has also removed a second car and a lot of building material has been removed form the site. Mr. Kratz stated he intends to obtain a building permit in October for an accessory structure. There are building materials under a tarp on site that are intended to be used to construct the structure.
2. Action-Supervisor Sykora moved to table this item until the October meeting, seconded by Supervisor Grabow. Motion carried 4-0
F. Update on Plan of Reparation-Woodland shores
1. Chairman Bartel explained that the developer has a letter of credit on file that the Town could pull to perform the work if it needed to perform the work.
2. Action-Supervisor Rogers moved to extend the opportunity to cure as recommended by staff, seconded by Supervisor Sykora. Motion carried 4-0
G. Update on Green Valley Rd water stagnant water issue
1. Engineer Lundeen explained that this area might be a wetland and would have to be delineated before any work could be done. Staff will investigate and give an update at the October meeting.
2. Action-no action taken
VIII. NEW BUSINESS
A. Town/Village of Grafton Maintenance Contract for Jet cleaning of Manchester Pond
1. Action-Supervisor Sykora moved to approve the contract, seconded by Supervisor Rogers. Motion carried 4-0
B. Presentation of draft version of Development Guidelines and Technical Standards
1. Action-No action taken
C. Resolution 2009-03-Acceptance of Road Dedication-Pioneer Preserve
1. Action-Supervisor Sykora moved to approve Resolution 2009-03, seconded by Supervisor Grabow. Motion carried 4-0
D. Letter of Credit reduction Pioneer Preserve
1. Action-Supervisor Sykora moved to reduce the letter of credit to$24,086 through September 2010 to keep in place of a performance bond, seconded by Supervisor Rogers. Motion carried 4-0
E. Donation request for Grafton Chamber of Commerce Christmas Parade
1. Action-Supervisor Sykora moved to approve the donation of $1,000 for the Christmas Parade, seconded by Supervisor Grabow. Motion carried 4-0
F. Approval for the Urban Planning Grant Contract
1. In order to apply for grant reimbursement the DNR requires a Professional Services Agreement to be in place.
2. Action-Supervisor Sykora moved to approve the contract, seconded by Supervisor Rogers. Motion carried 4-0
IX. TOWN STAFF UPDATES
A. Planner Schaefer gave an update on the STH 32/CTH V Corridor workshop
B. Engineer Lundeen explained that the Cedar Creek Road Project was discussed at the joint Ad-hoc meeting with the Village of Grafton and is not included in the Town’s 5-year Capital Improvement Program.
C. Engineer Lundeen met with Dave Murphy at Falls Crossing to discuss what punch list items remain, the developer plans on completing the work in October.
X. REPORTS – FOR INFORMATION, DISCUSSION AND ACTION
A. Chair
1. Action-Supervisor Grabow moved to allow staff to contact private contractors to perform more road projects in the Town since the County is not able to get the work completed, seconded by Supervisor Sykora. Motion carried 4-0
B. Supervisors
C. Clerk
1. The server installation is just about complete.
2. The office hours have been working just great.
3. The Railroad company has not returned Clerk Schmidt’s calls regarding the rail road ties in the line of site at the crossing on Pleasant Valley.
D. Presentation of Invoices
XI. MISCELLANEOUS ITEMS DEEMED PERTINENT AS ALLOWED BY LAW
XII. ADJOURN
1. Action – Motion made by Supervisor Grabow to adjourn, Seconded by Supervisor Sykora. Motion carried 4-0
Respectfully Submitted,
Jessica C. Schmidt
Town Clerk
Archive:
April 11, 2012 Board of Supervisors
April 4, 2012 Plan Commission
March 21, 2012 Open Space Commission
March 14, 2012 Board of Supervisors
March 7, 2012 Plan Commission
February 15, 2012 Open Space Commission
February 8, 2012 Board of Supervisors
February 1, 2012 Plan Commission
January 18, 2012 Open Space Commission
January 11, 2012 Board of Supervisors
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