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September 14, 2011 Board of Supervisor
TOWN OF GRAFTON
BOARD OF SUPERVISORS MEETING
Wednesday, September 14, 2011 Minutes
7:00 PM
Grafton Town Hall
1230 11th Ave., Grafton, WI, 53024
I. CALL TO ORDER
A. Chairman Bartel called the meeting to order at 7:02 PM.
B. Present:
Chairman Lester Bartel Town Engineer Matt Clementi
Supervisor Tom Grabow Town Planner Amanda Schaefer
Supervisor Karron Stockwell Town Attorney Sara MacCarthy
Town Clerk Erica Raffaele
Plan Commission members present: Commissioner Bob Wolf
Open Space Commission members present: Commissioner Steve Wilkinson
Absent: Supervisor Tom Sykora, Supervisor Steve Schaefer
II. ASSURANCE OF PROPER NOTICE
A. Town Clerk Erica Raffaele assured the meeting was noticed properly.
III. PLEDGE OF ALLEGIANCE TO THE FLAG
IV. REVIEW AND ADOPT AGENDA
1. Chairman Bartel requested that Item G on the Agenda “Mayfair Road Tiling Project” be moved to the Engineering Updates section of the Agenda.
2. ACTION: Commissioner Stockwell moved to approve the agenda as amended. Commissioner Grabow seconded the motion. Motion carries 3-0.
V. APPROVE MINUTES FROM PREVIOUS MEETING
1. Chairman Bartel stated that no action will be taken on the previous meetings minutes due to the fact that two Supervisors are absent.
2. ACTION: Approval of previous meeting minutes will be tabled until October 2011 Board of Supervisors Meeting.
VI. PUBLIC HEARINGS - OPPORTUNITY WILL BE AFFORDED TO ALL INTERESTED PARTIES IN BEING HEARD CONCERNING:
A. Ordinance 2011-09: Proposed Ordinance Governing Use of Multi-Use Trail (Town of Grafton Code Title 4, ch. 10)
1. Attorney MacCarthy stated that the Ordinance is very much in accordance with the same regulations as the Inter-Urban Trail. The significant issue for consideration is the hours of operation.
2. ACTION: Chairman Bartel opened the public hearing at 7:05PM.
3. No Residents wished to speak to the Ordinance.
4. ACTION: Chairman Bartel closed the public hearing at 7:06PM.
5. ACTION: Supervisor Grabow moved to approve the Ordinance. Supervisor Stockwell seconded the motion. Motion carries 3-0.
6. Attorney MacCarthy suggested putting a link on the Multi-Use Trail Facebook page leading any visitors to the Ordinance. Attorney MacCarthy also suggested putting the Ordinance in the Town Newsletter.
VII. RESIDENT CORRESPONDENCE/PERSONS WISHING TO BE HEARD
1. Mrs. Barbara Dempsey, Hillcrest Road, regarding the Nuisance Violation on Arnold Albrecht. Mrs. Dempsey questioned the rules on parking in the road-right-of-way.
2. Mrs. Mary Pat Harrington, 438 Hillcrest Road, regarding the Nuisance Violation on Arnold Albrecht. She expressed her concerns regarding public safety in an emergency situation.
3. Mr. Bill Gruenwald, 656 River Bend Road, regarding the Nuisance Violation on Arnold Albrecht. Mr. Gruenwald was volunteered by his neighbors to keep an eye on the house in question.
4. Mrs. Jan Hoyt, 469 Hillcrest Road, regarding the Nuisance Violation on Arnold Albrecht. She expressed her concerns regarding property values for her home.
5. Mr. Harvey Hoyt, 469 Hillcrest Road, regarding the Nuisance Violation on Arnold Albrecht. He expressed his concern regarding the licensing of the vehicles.
6. Mrs. Barbara Dempsey, Hillcrest Road, regarding the Nuisance Violation on Arnold Albrecht. She expressed her concern regarding the licensing of vehicles on the property.
VIII. OLD BUSINESS
A. Final Notice of Nuisance Violation – Steven Smith – 1831 Hwy W – Tax Key #06-007-13-005.00.
1. Inspector Fellenz provided a staff report on his visit to the property in question.
2. Attorney MacCarthy stated that a “letter of financial hardship” be provided to the Town at the time of application for a Conditional Use Permit.
3. ACTION: Supervisor Bartel moved to table action until October 2011 the action being final consideration of the nuisance violation. The applicant has agreed to apply for a Conditional Use Permit and will apply for a request for postponement of payment due to financial hardship. Supervisor Stockwell seconded the motion. Motion carries 3-0.
IX. NEW BUSINESS
A. Request by Dale Tietz of Securant Bank & Trust to eliminate the current restrictions on the property owned by Beachgrass, LLC, located at Lakeshore Road and Falls Road in the Town of Grafton.
1. Securant Bank stated in a letter dated August 16, 2011, that this deed restriction is a direct hardship to the proposed development on the property.
2. The DNR has issued 7 case closure letters regarding this property. This is not a closure of the entire property, this was specific to the 7 locations on the property.
3. ACTION: Supervisor Grabow moved to Table this issue until October 2011. Supervisor Stockwell seconded the motion. Motion carries 3-0.
B. Walia Investments, Inc. d/b/a Welcome Mobile Mart, 112 N. Port Washington Road, Harjeet S. Walia, Agent: Consideration of Original Alcohol Beverage License Application, Class “A” Beer and “Class A” Intoxicating Liquor Licenses and Operator’s License for Harjeet S. Walia, 9519 N. River Bend Ct., River Hills, WI 53217.
1. Town Clerk Raffaele stated that all the proper paperwork and monies that are needed to apply for the Liquor License have been submitted.
2. Town Attorney MacCarthy recommended the approval of both the liquor licenses and operator’s license.
3. ACTION: Supervisor Stockwell moved to approve the applied for Liquor License and Operator’s Licenses. Supervisor Grabow seconded the motion. Motion carries 3-0.
C. Application for Operator’s License for Christopher Chmiel, 1656 River Lane, Grafton, WI , (RMS Golf Ventures, LLC, d/b/a Fire Ridge Golf Club & Flannery’s)
1. Town Clerk Raffaele recommended approval based on application and submittal.
2. ACTION: Supervisor Grabow moved to approve the Operator’s License for Christopher Chmiel. Supervisor Stockwell seconded the motion. Motion carries 3-0.
D. Consideration and Discussion of Recommended Amendments to the Town of Grafton’s Fee Schedule for Sign Permits and Publication Fees.
1. Town Clerk Raffaele recommended that the Temporary Sign Permit Fee is $25, unless further inspection required then the fee would be doubled to $50.
2. Town Clerk Raffaele recommended that the Publication Fee be a flat rate of $30.
3. Chairman Bartel tabled action until October 2011 where a proper resolution will be submitted to the Town Board.
E. Nuisance Violation – Arnold Albrecht – 448 Hillcrest Road – Tax Key #06-031-06-014.00.
1. Town Chairman stated that the issues at hand are certainly addressed in the Town’s Nuisance Ordinance which gives the Town the authority to rectify the situation.
2. Town Attorney stated that at this point, the Town has enough evidence and complaints against him that a “Summons and Complaint” letter can be filed against the resident.
3. ACTION: Supervisor Stockwell made a motion to move forward with a “Summons and Complaint” letter to the Property owner. Supervisor Grabow seconded the motion. Motion carries 3-0.
F. Waterstone Subdivision – Landscaping Contract with Cedarburg Landscape – Rebid
1. Engineer Clementi stated that the landscaper that was the sub-consultant on the project did not understand the work required of them. The requirement was to purchase and plant trees and the sub-consultant only bid on the planting part of the bid.
2. Engineer Clementi recommended the portion of the project be removed by Change Order and that the landscaping be rebid as was sometime over winter so that it can be constructed sometime in 2012. In turn, this would be put on the tax roll for the 2012 tax year.
3. ACTION: Supervisor Stockwell tabled further action until the January 2012 Board of Supervisors Meeting. Supervisor Grabow seconded the motion. Motion carries 3-0.
G. Pay Request for Lakeshore Road Project Phase II, Payne & Dolan.
1. Engineer Clementi stated that the Lakeshore Road project is completed. The final bill on that project was $133,142.87, the bid cost was $138,329.30. Payment is recommended.
2. ACTION: Chairman Bartel moved to make the payment to Payne and Dolan. Supervisor Grabow seconded the motion. Motion carries 3-0.
H. Pay Request for Waterstone Subdivision Project, Payne & Dolan.
1. Engineer Clementi stated that the bid amount was $234,000 which included about $21,000 for landscaping, which left about $212,000, the actual invoice amount based on unit quantities was $178,334.79.
2. ACTION: Supervisor Grabow moved to make the payment to Payne and Dolan. Supervisor Stockwell seconded the motion. Motion carries 3-0.
I. Pay Request for the Town of Grafton, Crack Filling Service Corp.
1. Engineer Clementi stated that the work was invoiced for $25,700 and this is recommended for payment.
2. ACTION: Supervisor Stockwell moved to make the payment to Crack Filling Service Corp. Supervisor Grabow seconded the motion. Motion carries 3-0.
J. Pay Request for the Falls Road Drainage Project, Larry’s Sewer and Water.
1. Engineer Clementi stated that the Fall Road Drainage Project is complete.
2. Engineer Clementi stated that the asphalt was removed from the culvert replacement project to be combined with Payne and Dolans work, unfortunately that was not able to be completed while Payne and Dolan was in the area therefore that work will need to be completed either by the County or some other project.
3. ACTION: Chairman Bartel moved to make the payment to Larry’s Sewer and Water. Supervisor Stockwell seconded the motion. Motion carries 3-0.
K. Discussion and Possible Action on ratifying volunteer agreement per Town Council.
1. Supervisor Stockwell moved to table further discussion until October 2011. Supervisor Grabow seconded the motion. Motion carries 3-0.
X. TOWN STAFF UPDATES
A. Engineering
1. Terminal Road Drainage Project
a. Chairman Bartel requested pending this discussion until October of 2011 pending a request by the landowner.
2. Mayfair Road Tiling Project.
a. Chairman Bartel stated that that the Town has received a bid regarding this work in the amount of $3,500.00.
b. ACTION: Chairman Bartel moved to award H & K Concrete to complete the work on the Mayfair Road Tiling Project. Motion seconded by Supervisor Stockwell. Motion carries 3-0.
XI. APPOINTMENTS OF COMMITTEES
XII. REPORTS – FOR INFORMATION, DISCUSSION AND ACTION
A. Chair
1. Volunteer of the Year Award goes to Steve Wilkinson of the Open Space Commission.
B. Supervisors
1. Supervisor Stockwell requested looking into the nuisance ordinance regarding how many cars are allowed to park on a property.
2. Supervisor Grabow addressed the budget for the drainage projects. The question was presented as to what project would be done with the rest of the budget left over.
3. Supervisor Grabow addressed the opening of duck hunting season. The question was regarding the signs for duck hunting.
C. Clerk
1. Town Clerk Raffaele addressed the Line of Credit for the Town of Grafton and drawing $150,000 per the Town Treasurer.
D. Presentation of Invoices
XIII. MISCELLANEOUS ITEMS DEEMED PERTINENT AS ALLOWED BY LAW
XIV. ADJOURN
Erica L. Raffaele, Town Clerk
Members of the Town Plan Commission, Board of Appeals, or other committees, boards, commissions, and authorities may attend and participate at this meeting, but will not take official action unless notice so provides. No qualified individual with a disability shall, by reason of that disability, be excluded from participation in or denied the benefits of the services, programs or activities of the Town of Grafton, or be subjected to discrimination by the Town.
If you are disabled and require special accommodations, please advise the Town no later than 5 working days before the scheduled meeting or activity.
Archive:
April 11, 2012 Board of Supervisors
April 4, 2012 Plan Commission
March 21, 2012 Open Space Commission
March 14, 2012 Board of Supervisors
March 7, 2012 Plan Commission
February 15, 2012 Open Space Commission
February 8, 2012 Board of Supervisors
February 1, 2012 Plan Commission
January 18, 2012 Open Space Commission
January 11, 2012 Board of Supervisors
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