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October 11, 2006 BOARD OF SUPERVISORS MEETING

TOWN OF GRAFTON
BOARD OF SUPERVISORS MEETING
October 11, 2006
Official Minutes
I. CALL TO ORDER
A. Chairman Bartel called the meeting to order at 7:00 P.M.
B. Pledge to the Flag
C. Present:
Chairman Lester A. Bartel, Jr.
Supervisor Tom Grabow
Supervisor Paul Helms
Supervisor Tim Kaul
Supervisor Nancy Rogers
Town Clerk Wendy Weeks
Administrative Assistant Lila Schwan
Treasurer Jan Strachota
Town Engineer Kevin Kimmes
Town Engineer Rich Blum
Town Attorney Sara MacCarthy
II. PLEDGE TO THE FLAG
III. ASSURANCE OF PROPER NOTICE
Town Clerk Wendy Weeks assured the meeting that the Agenda was properly noticed.
IV. ADOPTION OF AGENDA
A. ACTION: Supervisor Helms moved to accept the Agenda as posted, seconded by
Supervisor Kaul. Motion carried unanimously.
V. REVIEW & APPROVE MINUTES
A. ACTION: Supervisor Grabow moved to accept the minutes as presented, seconded by
Supervisor Kaul. Motion carried unanimously.
VI. OLD BUSINESS
A. Facility Needs Study Report – Discussion and possible action concerning the final Facility
Needs Study Report.
1. Engineer Kimmes presented an overview of the project goals, expectations, and
survey results.
2. NO ACTION TAKEN.
VII. NEW BUSINESS
A. A Minor Land Division -Roy L. & Nancy J. Swisher, CSM, Tax Key #06-017-08-009.00, 1020
Arrowhead Road, and Rezoning by default from A-2 Agricultural to R-2 Residential, 3 acre
minimum.
1. Road reservation of 66 feet has been agreed to by Roy Swisher.
2. Punch list items and fees will be reviewed for completion by engineer Kimmes and
Clerk Weeks.
3. ACTION – Supervisor Kaul moved to accept the land division and rezoning subject to
punch list and payment of all fees, including the waiver for soil borings for parcel 1,
seconded by Supervisor Rogers. Motion passed unanimously.
B. Thomas & Renee Krutina – A minor Land Division, CSM, for Tax Key # 060080500000,
1093 Ulao Parkway, and Rezoning by default from A-2 Agricultural to R-2 Residential, 3
acre minimum.
1. Wet lands delineation will be required on the new parcels and the CSM will need to
be updated with the State of Wisconsin standards.
2. ACTION – Supervisor Helms moved to accept the CSM as presented with the waiver
of the 66 foot frontage along lot 2, wet land delineation on Lot #2 & 3, punch list items
completed and all fees paid, seconded by Supervisor Rogers. Motion carries
unanimously.
Grafton Town Board Minutes October 11, 2006 Page 2 of 5
C. Operator’s Licenses - Discussion and possible action concerning review and approval of
operator license applications for Robert Matusinec of Juice’s Ghost Town, and Nicholas
Kaddatz of Fire Ridge Golf Club.
1. All fees are paid, background checks are okay.
2. ACTION – Supervisor Grabow moved to accept both applicants, seconded by
Supervisor Kaul. Motion carried unanimously.
D. Special Charge Resolutions – Discussion and possible action concerning placing delinquent
accounts receivables as special charges onto customers 2006 property tax bills.
1. Paul & Paulina Chose – Resolution #2006-05
a. Clerk Wendy Weeks reviewed with the Board all charges and billing issues,
along with copies of actual bills, statements, and correspondence.
b. Mrs. Paulina Chose addressed the Board and reviewed her understanding of
the situation. She expressed concern over the Town of Grafton’s billing
system and was not aware that taking out the erosion control permit would
allow the Chose’s to be billed for all engineering charges.
c. Engineer Kimmes explained the Town of Grafton is under the NR-216 laws
that the DNR levied due to the drainage into the Milwaukee River. Annually
the town must report any and all land disturbances and verify that they are
being properly controlled using erosion control.
d. Engineer Kimmes gave an overview of erosion control practices and
explained how they related to the Chose property and wanted the record to
show that the Town of Grafton stayed in compliance with their ordinances.
e. Chairman Bartel explained his contact with Senator’s Grothman’s office and
the Chose’s. He explained there is recourse for the Chose’s
f. Mrs. Chose would like time to bring forth more information for the Board to
make an informed decision.
g. Chairman Bartel reiterated to the Chose’s that whatever the outcome tonight
is they have options for recourse.
2. Solvay Management Services, Inc. – Resolution #2006-06
a. Clerk Weeks stated that billing and a letter explaining the special charge
resolution was sent via certified mail and was signed for on September 28,
2006 to Solvay Management.
3. A-1 Fence Co. – Resolution #2006-07
4. Arrowhead Estates – Resolution #2006-08
5. River Forest LLC – Resolution #2006-09
6. ACTION – Supervisor Helms moved to approve special charge resolutions,
seconded by Supervisor Grabow. Motion carried unanimously.
E. Ordinance #73 - An Ordinance Setting Weight Limits on Pleasant Valley Road, Shady Lane,
And River Bend Road – Discussion and possible action concerning repealing Ordinance
#73.
1. Chairman Bartel gave an overview of the condition of the roads and the history of the
Ordinance.
2. A Public Hearing will have to occur in order to take action on Ordinance #73.
3. ACTION – Supervisor Rogers moved to hold a Public Hearing during the November
8, 2006 meeting, seconded by Supervisor Helms. Motion passed 4-1, Supervisor
Kaul dissenting.
Grafton Town Board Minutes October 11, 2006 Page 3 of 5
F. Shady Lane Reconstruction - Discussion and possible action for approval of a contract with
Payne and Dolan for the reconstruction of the Town’s portion of Shady Lane.
1. Engineer Kimmes reviewed the condition of the south side of the road. Payne and
Dolan would mill off the existing asphalt and reconstruct it with three (3) inches of
asphalt in its place with a three foot wide stone shoulder.
2. ACTION – Supervisor Helms moved to approve the proposal to reconstruct Shady
Lane up to $25,000, seconded by Supervisor Grabow. Motion carried unanimously.
G. Open Space Commission – Discussion and possible action concerning:
1. A proposal from Bonestroo for the creation of a Park and Open Space Master Plan.
a. Engineer Kimmes reviewed the last meeting that discussed goals and
objectives of the committee. This refers to the Park/Open Space Impact fees
the Town is presently collecting. The committee moved to request proposals
from Bonestroo to facilitate and create three different levels for proposals for
open space plans. Since the Town is collecting $1000 per new lot created the
Town needs to an inventory stating the amount that they should be collecting.
Options would be presented at the November meeting. Open Space
Commission will review the plans and present their recommendation to the
Town Board.
b. NO ACTION TAKEN.
2. A code revision to the RCDO zoning district empowering the Open Space
Commission to review Land Stewardship Plans.
a. Engineer Kimmes gave an overview of the current RCDO.
b. Chairman Bartel suggested the word change be made without researching of
the need for it.
c. NO ACTION TAKEN.
VIII. RESIDENT CORRESPONDENCE/PERSONS WISHING TO BE HEARD.
1. Mr. Bob Chernow, 2025 Lakeshore Road, made suggestions to the Town about the
road ways. He made the following suggestion, 1) adopt restoration standards, 2)
County roads should be surveyed by the Town and have the county repair the roads,
and 3) adopt best methods for construction. He also feels there are conflicts of
interests with the engineers. He inquired about the reason the Town of Grafton only
has a 5 year road plan while other communities have 10 year plans.
2. Jan Strochota said on the corner of Green Bay Road and Woodhaven Road has
overgrown trees that are blocking the line of sight.
IX. TOWN ENGINEER UPDATE
A. Engineer Kimmes talked about the road evaluation done with the county about the roads
that are scheduled to be reconstructed. Engineering will come forth with recommendations.
B. Woodland Shores will submit a plan on the roads in the subdivision that will correct the
issues. All building permits have been frozen in that subdivision until there is remedy to the
road situation has been developed and agreed upon.
C. Ulao Creek Settlement sediment has been removed and seeding has been completed.
X. APPOINTMENTS OF COMMITTEES
A. JETZCO
1. Chairman Bartel appointed Michael Ansay, Robert Clapper, and Bob Wolf to the
JETZCO Committee.
2. ACTION – Supervisor Helms moved to accept the nominations, seconded by
Supervisor Kaul. Motion carried unanimously.
Grafton Town Board Minutes October 11, 2006 Page 4 of 5
XI. REPORTS – FOR INFORMATION, DISCUSSION AND ACTION.
A. Chair
1. Budget Workshops will be scheduled soon. Clerk’s position needs to be looked at
and adjust compensation.
2. Road signs, the color is slightly different on the buckskin part. Chairman Bartel is
concerned they will not be clear in the fog.
B. Supervisors
1. Supervisor Helms relayed that resident Gail Michaels inquired about installing deer
crossing signs on Hwy. O, between Shady Lane to Cedar Sauk.
C. Clerk
1. Budget Dates – Public Hearing date will be November 15, 2006.
2. Town Attorney – Accounts Payable
a. Zarling Appeal is at $18,900.02 in billing to date. Estimate was only $3,000
from the attorney, Tim Feeley, which is included in the meeting minutes.
b. Mr. Carlton of VonBriesen will look into this matter.
3. Office Equipment – Computer Purchase
a. General revenue interest income will be double what was budgeted.
b. Two computer systems will be purchased from Dell based on Link-it-Up’s
owner, Sandie Mantooth.
D. Presentation of Invoices.
XII. MISCELLANEOUS ITEMS DEEMED PERTINENT AS ALLOWED BY LAW
XIII. CONVENE INTO CLOSED SESSION – PURSUANT TO SECTION §19.85 (1)(G), WIS. STATS, TO
CONFER WITH THE TOWN’S LEGAL COUNSEL REGARDING LEGAL STRATEGY TO BE CONSIDERED BY THE
TOWN BOARD REGARDING POTENTIAL LITIGATION CONCERNING THE DENOW LANDFILL.
A. ACTION: Supervisor Helms motioned to adjourn to closed session, seconded by Supervisor
Grabow. Motion carried unanimously.
Roll Call – Mr. Grabow - Yes Mr. Kaul - Yes
Mr. Helms - Yes Mr. Bartel - Yes
Mrs. Rogers - Yes
In attendance at Closed Session – Town Board, Town Clerk, Deputy Clerk, Environmental
Attorney, Town Attorney, and Town Engineer, and Dave Rautmann (Northern
Environmental).
XIV. RETURN TO OPEN SESSION – PURSUANT TO WIS. STATS. § 19.85 (2) FOR ADDITIONAL
DISCUSSION, EVALUATION , AND PREPARATION OF LEGAL ACTION AGAINST OTHER RESPONSIBLE PARTIES
CONNECTED TO THE DENOW LANDFILL, AND OTHER DISCUSSIONS REGARDING THE LANDFILL.
A. ACTION: Supervisor Helms motioned to reconvene into Open
Session, seconded by Supervisor Kaul. Motion carried 5-0.
Roll Call – Mr. Grabow - Yes Mr. Kaul - Yes
Mr. Helms - Yes Mr. Bartel - Yes
Mrs. Rogers - Yes
XV. DISCUSSED AND POSSIBLE ACTION REGARDING MATTERS DISCUSSED IN CLOSED SESSION.
A. Town will be investigating some activities at the Denow Landfill that are a result of testing
data received. Possible action on the business concerns of the Denow business practices taking
place on his property. Correspondence will continue with the DNR concerning future activities.
Grafton Town Board Minutes October 11, 2006 Page 5 of 5
XVI. ADJOURN
A. Action –Supervisor Grabow motioned to adjourn, seconded by Supervisor Kaul.
Motion carried 5-0.
Respectfully Submitted,
I:\Boards\SUPERVISORS\BOARD 2006\SU 10-11-06 Minutes.doc Wendy Weeks, Town Clerk

Archive:

April 11, 2012 Board of Supervisors
April 4, 2012 Plan Commission
March 21, 2012 Open Space Commission
March 14, 2012 Board of Supervisors
March 7, 2012 Plan Commission
February 15, 2012 Open Space Commission
February 8, 2012 Board of Supervisors
February 1, 2012 Plan Commission
January 18, 2012 Open Space Commission
January 11, 2012 Board of Supervisors

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