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May 9, 2006 BOARD OF SUPERVISORS MEETING
TOWN OF GRAFTON
BOARD OF SUPERVISORS MEETING
May 9, 2006
Official Minutes
I. CALL TO ORDER
A. Chairman Bartel called the meeting to order at 7:00 P.M.
B. Present:
Chairman Lester A. Bartel, Jr.
Supervisor Tim Kaul
Supervisor Paul Helms
Supervisor Nancy Rogers
Supervisor Tom Grabow
Town Clerk Wendy Weeks
Administrative Assistant Lila Schwan
Town Engineer Kevin Kimmes
Town Engineer Kristen Lundeen
Town Treasurer Janice Strachota
ABSENT:
II. ASSURANCE OF PROPER NOTICE
Town Clerk Wendy Weeks assured the meeting that the Agenda was properly noticed.
III. PLEDGE TO FLAG
IV. ADOPTION OF AGENDA
A. ACTION: Supervisor Kaul moved to accept Agenda, seconded by Supervisor Helms.
Motion carried unanimously.
V. REVIEW & APPROVE MINUTES
A. ACTION: Supervisor Helms moved to accept the minutes of the April 11, 2007
meeting, seconded by Supervisor Kaul. Motion carried unanimously.
VI. OLD BUSINESS
A. Ordinance #2007-100 – An Ordinance Amending the Zoning Ordinance and Land Use
Code to Amend Application and Fee Requirements; Specifically Amending Sections 2.03,
2.08 and 4.03 of the Town of Grafton Zoning Code and Sections 3.01, 3.03, 3.05 and 10.09
of the Town of Grafton Land Division Code.
1. Public hearing was held at the Plan Commission meeting on May 2, 2007.
2. This code revision is enforcing existing Town policies and procedures; there are no
changes in fees or protocols. Plan Commission, Legal and staff recommend
approval.
3. Action – Supervisor Grabow moved to approve Ordinance 2007-100, seconded
by Supervisor Rogers. Motion passed unanimously.
B. Ozaukee County Highway Department Contract – clarification of pot hole repairs
1. Contract has already been approved with the words “as directed” for pot hole repairs.
This means the county would seek approval for every pot hole repair. Changing the
word to “yes” will allow the Highway Department to fix the holes as needed.
2. Contract will be changed and initialed in the correct locations.
3. Action – Supervisor Kaul moved to approved the contract correction to change
the words “as directed” to “yes”, seconded by Supervisor Grabow. Motion
passed unanimously.
C. Ordinance #2007-95 – Noxious Weeds – An amendment to the approved motion adding
leafy spurge
1. Leafy Spurge was not added to the approved ordinance. This weed has to be
included based on state mandates.
2. The published ordinance did include leafy spurge but it needs to be approved.
Grafton Town Board Minutes_May 9, 2007 Page 2 of 5
3. Public hearing did include leafy spurge, the omission occurred at the Board of
Supervisors meeting.
4. ACTION – Chairman Bartel moved to correct the error of omitting Leafy Spurge
in Ordinance #2007-95, seconded by Supervisor Helms. Motion passed
unanimously.
D. Woodland Shores – And Shores, LLC efforts to address pavement reparation requirements
1. Staff met with representatives from And Shores, LLC and their engineer the morning
of May 9, 2007 at Bonestroo offices.
2. Geo-technical report has been received, analysis will be presented at the June 13,
2007 Board of Supervisor’s meeting.
3. Plan of reparation will be presented at the June 13, 2007 meeting.
4. Summary of the cores taken; 4 are not in compliance with the minimum asphalt
depth and 6 are not in compliance with minimum aggregate base depth. Water was
present in 5 corings.
5. Staff provided And Shores, LLC a list of recommended reparations.
6. And Shores, LLC is requesting from the Board a third party, Giles Engineering, to
identify the areas of pavement failure prior to submitting the pavement reparation
plan in June.
7. Staff recommends granting the developer an extension in the opportunity to cure,
contingent on the submittal of a plan of reparation for review and approval at the
June 2007 Board meeting.
8. There was discussion about the clay soil affecting drainage and pavement problems.
Staff explained different standards were developed but they are applied uniformly to
the Town, not just in the clay areas.
9. ACTION – Supervisor Helms moved to grant the developer an extension in the
opportunity to cure per recommendations of staff, seconded by Supervisor
Rogers. Motion passed unanimously.
VII. NEW BUSINESS
A. Town of Grafton Resolution #2007-03 – NSF Fee
1. Clerk Weeks explained there is an increase in returned checks. The Town has been
billing the $10 fee charged by the bank.
2. Resolution has been reviewed by legal council.
3. Action – Supervisor Grabow moved to adopt Resolution #2007-03, seconded
by Supervisor Kaul. Motion passed unanimously.
B. Town of Grafton Resolution #2007-04 – Order to Raise Building – Concerning 2086
Edgewater Drive, Tax Key #06-054-0019.000, Kenneth C. Emerick, owner
1. Attorney MacCarthy has reviewed the facts. Staff recommends taking photos of the
home and following the Town of Grafton’s nuisance ordinance.
2. Two letters have been sent to the owner with no response. Taxes have been paid in
full and on time.
3. The unregistered vehicles will be included with the home according to the nuisance
ordinance.
4. Future correspondence will be sent via registered mail
5. Action – Resolution 2007-04 will be tabled pending further investigation and
findings of fact by the Building Inspector and Town Attorney.
VIII. RESIDENT CORRESPONDENCE/PERSONS WISHING TO BE HEARD.
A. Chairman Bartel received a letter from Mrs. Krielkamp hoping the weed issue is addressed
before it becomes a problem this year.
Grafton Town Board Minutes_May 9, 2007 Page 3 of 5
B. Mr. Kraier told office staff he would be attending tonight’s meeting to talk under this section,
he was not present.
C. Betty Zibulka, Kaulette Drive concerned about dumping trash on the Arrowhead Estates
land.
1. Supervisor Helms cleaned up the area already.
2. Gloves and bags will be provided for future clean-up.
D. Mr. Lyle Sperber’s driveway was washed away during the last rain storm.
1. Supervisor Grabow can a brief overview of his findings. May 22, 2007 there will be a
meeting at the Village to discuss the matter further at the Village.
2. Engineering is reviewing the Stormwater management plan for the neighboring
subdivision.
IX. TOWN ENGINEER UPDATE
A. Town Engineering issues.
1. 2007 Budget Update, Review, and Approval.
a. Staff developed a wish list that exceeded budget by $35,000.
b. Engineering presented 3 possibilities that balance the budget, based on dollar
amounts, not projects. Other combinations are possible.
c. The option of not laying the overlay on Maryglade Drive was discussed.
Postponement of this would balance the budget.
d. Discussion about Lakeshore Road possibilities included possible state grants
in the following years. Staff recommends Lakeshore Road be a part of the
2008 budget cycle.
e. ACTION – Supervisor Rogers moved to remove Maryglade Drive overlay
from the 2007 projects, approve the road budget, and issue the Highway
Department a notice to proceed; seconded by Supervisor Grabow.
f. Supervisor Helms asked if road projects can be a referendum to increase
taxes. It is a possibility, staff will consider that option.
g. ACTION - Motion passed unanimously.
2. 5 Year Capital Improvement Plan Update
a. Lakeshore Road project was discussed during the previous item.
b. Changes in the report will not be addressed until fall 2007 in order to decrease
expenses.
3. Developer’s Agreement for CSM-Minor Land Divisions
a. Staff explained this is a tool that can be used during CSM’s.
b. Legal and engineering are recommending approval.
c. ACTION – Supervisor Grabow moved to approve the Developer’s
Agreement for CSM-Minor Land Divisions, seconded by Supervisor
Helms. Motion passed unanimously.
4. Erosion Control On Call Contract.
a. Legal has reviewed and updated the contract. Additional landscape
companies have been added.
b. Supervisor Helms added John Zausch, Forever Green, 3610 River Hills
Court, Saukville, WI 53080; phone 284-3788 to the list of landscapers.
c. ACTION – Supervisor Kaul moved to authorize engineering to contact
landscapers to request bids for the Town’s On-call erosion control contract,
seconded by Supervisor Helms.
Grafton Town Board Minutes_May 9, 2007 Page 4 of 5
d. Supervisor Helms asked for clarification on the contractor and who holds the
permit.
e. Engineer Lundeen explained the “contractor” in the contract is the Town’s on-
call contractor, not the permit holder.
f. Supervisor Helms asked how the price is set.
g. Engineering explained the Town will first determine who responds. Second,
prices will be elevated due to the on-call responsibility.
h. ACTION – Motion passed unanimously.
X. APPONITMENT OF COMMITTEES
A. Board of Appeals – Reappointing Mr. Tom Sykora to a three year term beginning June 1,
2007 and ending June 30, 2010.
1. Mr. Sykora verified he is willing to serve.
2. ACTION – Supervisor Helms moved to approve Mr. Sykora’s appointment to
the Board of Appeals, seconded by Supervisor Rogers. Motion passed
unanimously.
B. Open Space Commission – Appointing Ms. Dorothy Boyer to the Town of Grafton Open
Space Commission to a two year term ending June 1, 2009.
1. ACTION – Supervisor Helms moved to approve Ms. Dorothy Boyer’s
appointment to the Open Space Commission, seconded by Supervisory Kaul.
Motion passed unanimously.
XI. REPORTS – FOR INFORMATION, DISCUSSION AND ACTION.
A. Chair
1. Thanks to Tom Grabow for his help on the drainage issues near Pleasant Valley
Road.
2. Town Clerk Wendy Weeks is resigning and the position will need to be filled.
3. Water testing around the Denow Landfill was completed last week.
B. Supervisors
1. Supervisor Helms thanked Ms. Weeks for her service.
2. Supervisor Grabow questioned the siren money and fire station money; these will be
addressed during Clerk’s update.
3. Supervisor Kaul asked about the Siever’s issue.
a. Attorney MacCarthy was told it was cleaned up. An inspection should be
complete in order to close the issue.
b. Verification of weight slips need to be presented.
c. The Town needs to return to court to close the case.
C. Clerk
1. Treasurers Report
a. Presented to the Supervisors.
b. Presented options for warning sirens and shared fire station debt.
2. Budget Options for funding $3400.00 for new warning sirens in the Village of Grafton
a. The process to use the contingency fund includes amending the budget by
holding a meeting of the electors before, during, or after a regular scheduled
meeting.
b. Town will try to schedule a meeting of the electors before the June 13, 2007
Board of Supervisors meeting.
D. Presentation of Invoices
Grafton Town Board Minutes_May 9, 2007 Page 5 of 5
XII. MISCELLANEOUS ITEMS DEEMED PERTINENT AS ALLOWED BY LAW.
A. Thank you to Wendy Weeks on behalf of all the Town’s members and employees.
XIII. ADJOURN
A. Action – Motion made by Supervisor Kaul to adjourn, seconded by Supervisor Helms.
Motion carried 5-0.
Respectfully Submitted,
Rebecca Fellenz,
Deputy Clerk
Archive:
April 11, 2012 Board of Supervisors
April 4, 2012 Plan Commission
March 21, 2012 Open Space Commission
March 14, 2012 Board of Supervisors
March 7, 2012 Plan Commission
February 15, 2012 Open Space Commission
February 8, 2012 Board of Supervisors
February 1, 2012 Plan Commission
January 18, 2012 Open Space Commission
January 11, 2012 Board of Supervisors
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