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March 8, 2006 BOARD OF SUPERVISORS
TOWN OF GRAFTON
BOARD OF SUPERVISORS
March 8, 2006
Official Minutes
A Town of Grafton Board of Supervisors Meeting was held on Wednesday, March 8, 2006, at 7:00 p.m. at
the Grafton Town Hall.
I. CALL TO ORDER
II. PLEDGE TO THE FLAG
III. ASSURANCE OF PROPER NOTICE
Town Clerk Wendy Weeks assured that the Meeting was properly notice.
IV. REVIEW & APPROVE MINUTES
A. ACTION: Mr. Grunwald made a motion to accept the Minutes of the February 8, 2006
Board of Supervisors Meeting. Seconded by Supervisor Kaul. Motion carried unanimously.
V. OLD BUSINESS
A. Fox Heights-(Formerly Fox Meadows)Nancy Fox-Final Plat-Discussion and possible action
concerning a Final Plat Application for Nancy Fox at1544 East River Road, Tax Key #06-
018-03-002.00.
1. Mr. Kimmes reported Ms. Nancy Fox proposes to divide the existing 5.37 acres into
five lots, each approximately 1 acre in size. Site currently zoned R-3, Residential and
the land division is proposed with the same zoning. County will allow direct access to
the two lots on Hwy V at those locations. There will be two additional driveways
coming off E. River Rd. with one current driveway off E. River Rd for current
residence.
2. Staff recommends approval subject to the completion of all punchlist items and
approval is contingent on payment of all fees.
3. The Plan Commission wants the comment added that the existing barn be removed
prior to issuance of any certificate of occupancies.
4. There will be dedicated drainage easements, not right-of-way easements shown on
the plat. A drainage easement will be shown starting at lot 1, and going straight down
the lot lines.
5. Ms. Fox reported that the natural break on the land is close to the property lines, and
should provide adequate drainage.
6. Mr. Kimmes will meet with applicant to ensure drainage will not affect future
landowners.
7. ACTION: Supervisor Grunwald made a motion to approve Fox Heights Final
Plat. Seconded by Supervisor Rogers. Motion carried unanimously.
VI. NEW BUSINESS
A. Advisory Discussion Application- Discussion and possible action concerning a new format
and fees.
Town of Grafton, WI Board of Supervisors Official Meeting Minutes March 8th, 2006 Page 2 of 5
B. Certified Survey Map Application & Check List – Discussion and possible action concerning
a new format, fees, & escrow requirements.
1. Town Engineer Kevin Kimmes reported the new applications will clearly state fee
payments and responsibility. It also calls out fee ranges, and a checklist for
applicants. Applicants must sign stating they are aware of and met all responsibilities.
Advisory discussions will now include a $600.00 escrow.
2. Mr. Kimmes stated that Town Counsel will be contacted regarding signing a
statement included in the application which states applicant waives all rights to
appeal fees, and to include unpaid fees in the current year property tax as a special
charge. If the applicant is the landowner, then they would sign this statement. If the
applicant is not the landowner, all money will be due up front.
3. Chairman Bartel stated the protocol for the chain of contact will be contact the Town
Clerk first. The Clerk will then direct applicant.
4. ACTION: Supervisor Rogers made a motion to accept the Advisory
Discussion and Certified Survey Map Checklists and Applications. Supervisor
Grunwald seconded. Motion carried unanimously.
C. Facility Needs Study Scope & Costs – Discussion and possible action regarding payment of
Engineering fees of $9850.00 (est.) from the Town Hall Escrow Account, and to cover the
expense of a survey to Town Residents.
1. ACTION: Supervisor Kaul motioned to approve funding the Facility Needs
Study and Survey from the Town Hall Escrow Account. Supervisor Rogers
seconded. Motion carried unanimously.
D. Open Space Commission Mailing – Discussion and possible action concerning combining a
mailing regarding donations to the Open Space Commission with the Facility Needs Study
mailing, and concerning funding the O.S.C. mailing with funds from the Town of Grafton
Park Account.
1. ACTION: Supervisor Helms motioned to cover the Open Space printing &
stuffing of the survey with funds from the Open Space Savings Account.
Seconded by Supervisor Rogers. Motion passed unanimously.
E. Special Charge Resolutions #2006-1, #2006-2, #2006-3 – Discussion and possible action
regarding placing special charges as a lien on 1776 Lakeshore Road, Tax Key #06-009-15-
008.00, Brian Gore, and on 1697 Manchester Drive, Tax Key #05-025-03-024.00, Dennis
Riley, and on 997 Lakefield Road, Tax Key #06-032-02-004.00, Harry & Elenora Clark,
Landowners in the Town of Grafton.
1. Chairman Bartel informed that two bills have been paid, and Mr. Dennis Riley does
still have an outstanding balance, so his Resolution will be numbered 2006-1.
2. ACTION: Supervisor Helms motioned to approve Resolution 2006-1, A Special
Charge to Dennis Riley. Seconded by Supervisor Grunwald. Motion carried
unanimously.
F. Reilly, Penner & Benton LLP-Certified Public Accountants-Service Agreement Contract-
Discussion and possible action regarding the contract for the 2006 yearly audit.
1. Chairman Bartel instructed staff to put out for bids for next year for future audits. He
further stated the Town is required to have an annual audit due to the bond held
regarding the Denow Landfill.
2. ACTION: Supervisor Grunwald motioned to approve the Service Agreement
Contract. Supervisor Rogers seconded. Motion carried unanimously.
Town of Grafton, WI Board of Supervisors Official Meeting Minutes March 8th, 2006 Page 3 of 5
VII. RESIDENT CORRESPONDENCE/PERSONS WISHING TO BE HEARD.
A. Discussion and possible action concerning any resident correspondence received.
1. Chairman Bartel reported that he had received a resident complaint regarding road
debris from the Shady Hollow Development on Shady Lane. He further reported that
he had inspected the road and did not see excess debris or evidence of recent road
sweeping.
2. Chairman Bartel reported that a Town resident has accrued substantial inspection
fees due to an erosion control permit regarding putting in a lawn on a large lot.
3. Supervisor Grunwald mentioned an e-mail from a Town resident forwarded from Bill
Tackes of the County Highway Department regarding a request for additional safety
signage at Ulao Road and Lakeshore Road. Chairman Bartel stated this will be
looked into on the Annual Road Tour.
VIII. TOWN ENGINEER UPDATE
A. MLG-Port Ulao Estates Update
1. Town Engineer reported that progress in ongoing, and work on this matter is
continuing between MLG and the Town. Mr. & Mrs. Michael Sewart of 1252 Marina
Drive had H&K snake their blocked drain tiles, and will have the trees, whose roots
created the blockage, removed.
2. No Action
B. Stormwater Management Plan-Outline & Financing Options
1. Mr. Kimmes reported they estimated the entire project to cost $133,000.00. The
state grant will cover about $65,500.00.
2. Mr. Eric Johnson from Bonestroo reported on requirements, plans, and progress.
Next NR216 permit application is due in 2008. The current NR 216 permit expires
February 28, 2008.
3. Mr. Kimmes stated that engineering will map major drain tiles, and this will be a part
of the Stormwater Management Plan. He further stated that engineering will also
address agency contact information for bluff instability for Town of Grafton
landowners along Lake Michigan, so owners will be able to utilize stabilization
practices. Other issues related to drainage can also be included in the plan.
4. No Action
C. Pavement Management Program - Phase II
1. Town Engineer Kristen Lundeen reported that Phase II basically goes through what
the 5 year Capital Improvement Program will be for the Town. It is intended to be
flexible. The Town’s current method is needs based. Cyclical or routine
maintenance can save a significant amount of money.
2. Ms. Lundeen reported that the Town’s current needs based on ratings is 1.7 million
dollars. The Town currently budgets $200,000.00 per year, so after the 5 year
period, due to deterioration, almost 1.5 million will still be needed.
3. 12% of Town roads currently rated 1 through 4, need reconstruction. 57% of Town
roads currently rated 5 through 8, require maintenance. 31% of Town roads are new
or not in need of maintenance.
4. Lifetime cost of a road over 60 years is $89.75/sq yd. The Town currently maintains
42 miles of road. Total cost to maintain all of the Town roads for one lifetime is 48
million dollars divided by 60 years determines that the annual budget should be
Town of Grafton, WI Board of Supervisors Official Meeting Minutes March 8th, 2006 Page 4 of 5
$810,000.00 per year. This would include reconstructing .7 miles of road per year,
milling & overlaying 1.4 miles per year, and seal coating 2.1 miles per year.
5. Ms. Lundeen further reported the 5 year Capital Improvement Plan was based on:
a. Backlogged Projects – due to budget constraints
b. Joint Cedar Creek Road Reconstruction Project - budgeted over the next 3
years for the Towns portion
c. First Worst – indicates the roads that are in the worst shape at this time will
receive attention first.
6. Annual Road Tour will be April 13, 2006
7. Town Engineer Kevin Kimmes stated funding options could be:
a. Implementing a road impact fee.
b. Potentially increasing the tax levy.
c. Special assessments.
d. Developer bonds.
e. Refund of road value when road is annexed from annexing municipality.
f. A Combination of any of the above.
D. Impact Fee Study Presentation
1. Town Engineer Kevin Kimmes reported the Facility Needs Study, and Pavement
Management Program Study may include impact fees. The Town is currently
collecting a park and open space impact fee without a study. This study would
summarize all fees in order to begin implementing impact fees. Fees should include
amounts for fire, police, and library services. Storm sewer fees could also be
included.
2. Chairman Bartel stated the Town needs to identify where the greatest impact is on
the general fund due to growth, which is presently funded almost exclusively through
the property tax levy. The Town can assess the new growth for the new growth
costs.
IX. APPOINTMENTS OF COMMITTEES
A. Discussion and possible action concerning the appointment of an Alternate to the Town of
Grafton Board of Appeals.
1. Chairman Bartel stated that suggestions will be welcome. Names should be
submitted in order to include on next months agenda.
B. Discussion and possible action concerning the appointment of Mr. Jerry Kornetzke as Chief
Elections Inspector for the Town of Grafton for the remainder of the 2005-2006 term.
1. ACTION: Supervisor Helms motioned to appoint Mr. Jerry Kornetzke as Chief
Elections Inspector to fill the term of Mr. Clyde Crass. Supervisor Grunwald
seconded. Motion passed 4-0.
X. REPORTS – FOR INFORMATION, DISCUSSION AND ACTION.
A. Chair
1. Chairman Bartel reported he is able to attend monthly staff meetings.
B. Supervisors.
1. Supervisor Helms reported he is continuing work on acquiring weight tickets from
Lakeland Metals regarding the Sievers’ clean up.
2. Supervisor Helms inquired if the Town would entertain interviewing another legal firm
in the future. The current firm doesn’t seem to have time for the Town.
Town of Grafton, WI Board of Supervisors Official Meeting Minutes March 8th, 2006 Page 5 of 5
3. Chairman Bartel stated that a Ms. Sarah McCarthy is now working with Town
Counsel, and have suggested they attend a future Board meeting for introductions.
4. Supervisor Grunwald stated the Town should look into local firms for lower costs.
5. Supervisors Kaul and Rogers agreed that Town Counsel should attend a future
meeting to discuss concerns.
C. Clerk-
1. Building Inspector Report-Countryside Campers.
a. Town Clerk Wendy Weeks reported that Town Building Inspector, Rick
Fellenz believes that the neighborhood has other problem properties that
should be looked into, not just Countyside Campers. This matter will be
placed on a future agenda.
2. Codification Meeting Date-April
a. The next codification meeting will be held April 19, 2006.
D. Plan Commission
1. Chairman Bartel reported that Mr. Palmisano’s development proposal has run into a
snag with Mequon who is looking into using their extraterritorial zoning review option.
A meeting has been scheduled with the City, Mr. Palmisano, and Town Staff.
E. Presentation of Invoices.
XI. MISCELLANEOUS ITEMS DEEMED PERTINENT AS ALLOWED BY LAW.
A. Town Engineer Kevin Kimmes reported that Arrowhead Estates is changing the ownership
on the plat. Engineering was well aware, and was part of the approval.
XII. ADJOURN
A. ACTION: Supervisor Grunwald motioned to adjourn the meeting. Supervisor Helms
seconded. Motion carried unanimously.
Respectfully submitted,
March 22, 2006
Wendy Weeks, Town Clerk
Archive:
April 11, 2012 Board of Supervisors
April 4, 2012 Plan Commission
March 21, 2012 Open Space Commission
March 14, 2012 Board of Supervisors
March 7, 2012 Plan Commission
February 15, 2012 Open Space Commission
February 8, 2012 Board of Supervisors
February 1, 2012 Plan Commission
January 18, 2012 Open Space Commission
January 11, 2012 Board of Supervisors
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