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July 14, 2010 Board of Supervisors
TOWN OF GRAFTON
BOARD OF SUPERVISORS MEETING
July 14, 2010 Minutes
I. CALL TO ORDER
1. Chairman Bartel called the meeting to order at 7:00 P.M.
2. Present:
Chairman Lester A. Bartel, Jr.
Supervisor Tom Sykora
Supervisor Steve Schaefer
Supervisor Nancy Rogers
Town Clerk Jessica Schmidt
Wee Commissioner Kathy Brown Town Engineer Kristen Lundeen
Town Planner Amanda Schaefer
Town Attorney Steve Hahn
Plan Commission members present:
Bob Wolf
Jonathon Stephens
3. Absent: Town Treasurer Janice Strachota, Supervisor Tom Grabow
II. ASSURANCE OF PROPER NOTICE
1. Town Clerk Jessica Schmidt assured the meeting was noticed properly
III. PLEDGE OF ALLEGIANCE TO THE FLAG
IV. ADOPTION OF AGENDA
1. ACTION: Supervisor Sykora moved to accept the agenda, seconded by Supervisor Rogers. Motion carried 4-0
V. REVIEW & APPROVE MINUTES
1. ACTION: Supervisor Schaefer moved to accept the minutes of the previous meeting, seconded by Supervisor Sykora. Motion carried 4-0
VI. PUBLIC HEARINGS
A. None
VII. RESIDENT CORRESPONDENCE – PERSONS WISHING TO BE HEARD
A. Dave Munzmaier-2114 Chapel Ct-Asked if the shouldering on Chapel Ct. is completed as the County only placed fill in a few spots. Engineer Lundeen explained that the County was only directed to shoulder the cul-de-sac.
VIII. OLD BUSINESS
A. Rich Wieland-Woodland Shores-presentation of plan of reparation
1. Mr. Wieland submitted a letter along with a markup of the plan of reparation that the Town provided at the last Board meeting.
2. Engineer Lundeen is concerned that the lack of drain tile is speeding up the road deterioration and feels additional drain tiles should be installed immediately along with the re-ditching and re-shouldering.
3. Mr. Wieland stated that he feels this work could be completed by Labor Day of this year.
4. Action-Supervisor Schaefer moved to extend the opportunity to cure until the October13, 2010 Board of Supervisors meeting with the understanding that Mr. Wieland will keep the Board updated on the progress each month, seconded by Supervisor Rogers. Motion carried 4-0
B. Update on Nuisance Violation -Dennis Kratz -1920 Ulao Parkway- tax key # 06-009-09-005.00
1. The Building Inspector’s report states that the building is progressing. The trusses will be delivered at the end of this week and they will be installed the following week, weather permitting. This site is in much better condition than the first inspection.
2. Action-Supervisor Sykora moved to extend the opportunity to comply until the August Board of Supervisors meeting, seconded by Supervisor Schaefer. Motion carried 4-0
C. Update on Nuisance Violation-Steven Smith-1831 HWY W-tax key# 06-007-13-005.00
1. The Building Inspector’s report states that he met with Mr. Smith who stated that not much has been done since the last inspection by Supervisor Grabow. The Building Inspector sated that the front of the building has mostly been cleared but many items still remain as outlined in the staff report.
2. Action-Supervisor Sykora moved to extend the opportunity to comply until the August Board of Supervisors meeting, seconded by Supervisor Schaefer. Motion carried 4-0
D. Edgewater drainage issue
1. Engineer Lundeen explained the Town has two options to obtain an easement one is to attempt negotiations to obtain an easement with the property owner or the other is to obtain the easement via eminent domain.
2. Action-Supervisor Rogers moved to instruct staff to perform the title search, generate an approximate cost to obtain an easement and schedule a meeting with the landowner, seconded by Supervisor Schaefer. Motion carried 4-0
E. Cedar Creek Road - Discussion regarding alternate contractor for drain tile and shoulder preparation
1. Supervisors discussed the options with Staff, and agreed that the Board will stay with their original motion
2. No action taken
IX. NEW BUSINESS
A. Presentation of proposed signage for Non-motorized boat launch
1. ACTION: Supervisor Sykora moved to approve the design, funding and contract for the signage, seconded by Supervisor Rogers. Motion carried 4-0
B. Discussion of possible ordinance pertaining to unoccupied homes/yards that are in disrepair
1. Chairman Bartel explained that he would like to see a policy in place as to how the Town will handle properties that are in disrepair, specifically properties that have gone into foreclosure. Legal staff will draft the verbiage for presentation and possible adoption at the August or September meeting.
2. No action taken
C. Mark Cassel-Minor Land Division-1100 Falls Rd-tax key # 06-020-12-005.00
1. Chairman Bartel stated that the survey should show the location of the pond that the easement is referring to.
2. ACTION: Supervisor Schaefer moved to approve the Minor Land Division subject to completion of punch list items including the survey showing the location of the pond and review by Town legal staff, seconded by Supervisor Sykora. Motion carried 4-0
D. Payment request -Lakeshore Rd Phase 2 project to Payne & Dolan
1. Chairman Bartel would like to acknowledge the great work that Payne & Dolan provided.
2. Engineer Lundeen explained that the project came in under bid by $10,500.
3. ACTION: Supervisor Sykora moved to approve the pay request in the amount of $128,379.75, seconded by Supervisor Schaefer. Motion carried 4-0
E. Change order request—Non-motorized boat launch project to Henry R. Marohl, Inc.
1. Engineer Lundeen explained that the contractor claims that the original contract did not show any removal of material so they didn’t include the cost for any removal in their original contract. Based upon the original topography the contractor stated they had to remove 40 cubic yards of additional material.
2. Engineer Lundeen had a CAD technician review the plans that show the original surface and the original surface and according to the computer, the cut was 38 cubic yards of removal. This is only a difference of 2 cubic yards.
3. Attorney Hahn stated that the contractor did sign the contract that states the contractor verified the site showing the existing grade and then the grade after the project is completed.
4. ACTION: Supervisor Schaefer moved to reject the change order request, seconded by Supervisor Sykora. Motion carried 4-0
F. Payment Request –Non-motorized boat launch project to Henry R. Mahrol Inc.
1. No action taken as the official request has not been completed
G. Draft presentation of Ordinance 2010-3 relating to stop signs and speed limit signs on specified Town roads
1. Supervisor Rogers noted that Edgewood Drive stop sign at Pleasant Valley Rd is not included.
2. No action taken, public hearing to be held at the August meeting.
X. TOWN STAFF UPDATES
A. Weed Inspector
1. The Weed Inspector, Kathy Brown, gave a presentation of observations of noxious weeds in the Town and is concerned about adjacent municipalities that have noxious weed issues as the seed blows into the Town’s properties and is going to be an ongoing issue if not addressed.
2. Purple Loostrife is her greatest concern as the weed is very difficult to eradicate.
3. Upon her first inspection of the west half of the Town, there are 111 properties that have noxious weeds on site.
4. The Board instructed staff to issue the notices of violation for noxious weeds.
B. Engineer
1. Village Engineer stated that within the week, they will be sharing conceptual plans for the Falls Rd project. They will be holding a public informational meeting on August 9th. One of the major points of discussion at this meeting will be assessing the properties for the work that is going to be completed. The Village cannot assess the Town properties so they are going to defer the assessments until the Town’s properties annex into the Village. There are 19 total Town properties affected by this project.
C. Planner
1. None
D. Legal
1. Update the Town’s smoking ordinance should be reviewed and updated in accordance with the new State law changes.
XI. APPOINTMENTS OF COMMITTEES
1. None
XII. REPORTS – FOR INFORMATION, DISCUSSION AND ACTION
A. Chair
1. None
B. Supervisors
1. Supervisor Sykora was approached by the County Treasurer and was asked if the Town would consider changing to a two payment system. Chairman Bartel explained that the Town gets their money sooner this way, so it wouldn’t make a good business decision.
2. Supervisor Schaefer asked if the Road budget has remained the same over the last few years. Chairman Bartel explained that we are currently one of the highest in the County mile for mile. The reason Supervisor Schaefer asked is that the Town is taking on more and more development but the road budget is staying the same. Engineer Lundeen explained the Town has established a road fee when building permits are taken out for new homes/developments.
C. Clerk
1. Things have been working out well working remotely.
D. Presentation of Invoices
XIII. MISCELLANEOUS ITEMS DEEMED PERTINENT AS ALLOWED BY LAW
1. None
XIV. ADJOURN
1. Action – Motion made by Supervisor Schaefer to adjourn, seconded by Supervisor Sykora. Motion carried 4-0
Respectfully Submitted,
Jessica C. Schmidt, Town Clerk
Archive:
December 14, 2011 Board of Supervisors
November 16, 2011 Open Space Commission
November 9, 2011 Board of Supervisors
November 2, 2011 Plan Commission
October 19, 2011 Open Space Commission
October 12, 2011 Board of Supervisors
October 5, 2011 Plan Commission
September 26, 2011 Open Space Commission
September 14, 2011 Board of Supervisor
September 7, 2011 Plan Commission
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