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February 8, 2006 BOARD OF SUPERVISORS MEETING

TOWN OF GRAFTON
BOARD OF SUPERVISORS MEETING
February 8, 2006
Official Minutes
I. CALL TO ORDER
A. Chairman Bartel called the meeting to order at 7:00 P.M.
B. Pledge to the Flag
C. Present:
Chairman Lester A. Bartel, Jr.
Supervisor Bill Grunwald
Supervisor Paul Helms
Supervisor Tim Kaul
Supervisor Nancy Rogers
Town Clerk Wendy Weeks
Administrative Assistant Lila Schwan
Treasurer Jan Strachota
Town Engineer Kevin Kimmes
Town Engineer Kristen Lundeen
II. ASSURANCE OF PROPER NOTICE
Town Clerk Wendy Weeks assured the meeting that the Agenda was properly noticed.
III. ADOPTION OF AGENDA
A. ACTION: Supervisor Kaul moved to accept the Agenda as posted. Supervisor
Grunwald seconded. Motion passed unanimously.
IV. REVIEW & APPROVE MINUTES
A. ACTION: Supervisor Grunwald motioned to accept the minutes as presented.
Supervisor Helms seconded. Motion carried unanimously.
V. OLD BUSINESS
A. MLG-Port Ulao Estates Update –Discussion and possible action concerning road and
drainage issues in Port Ulao Estates.
1. Town Engineer Kevin Kimmes reported that MLG will participate in correcting the
poor pavement conditions in Port Ulao. Some areas need to be cut out and repaved,
some need undercutting with additional aggregate and stone laid down. Engineering
came up with a cost estimate of $51,000.00, and it could be conservative.
2. Mr. Kimmes reported that MLG solicited a quote from Payne & Dolan of $42,400.00
for the needed repair work. MLG stated they will contribute up to 50% of the cost or
$20,000.00, whichever is less. This development is 10 years old, and the Town does
have responsibility for accepting the roads. Drain tiling should also be done to
ensure that the dollars invested into the roads to have an adequate drainage system.
3. Supervisor Kaul stated that the Town’s engineering firm, Bonestroo, also made an
error at that time, and asked if there has been any discussion regarding Bonestroo
contributing to the repair cost.
4. The Town Engineer will look into and discuss.
5. Mr. Kimmes stated that MLG will enter into a contract with Payne & Dolan, and the
Town will have an agreement with MLG for payment of improvements. The Town
will oversee the work.
6. NO ACTION
Grafton Town Board Minutes February 8, 2006 Page 2 of 5

VI. NEW BUSINESS
A. Town Code Language Revision Scope of Services – Discussion and possible action
1. Town Engineer Kevin Kimmes presented the scope of services that Bonestroo and
PDI will be doing. The three specific code revisions to be worked on are:
a. Reducing the amount of acres required for a conservation overlay from 35
acres to smaller properties.
b. Accept cash contributions into a fund or other means for additional open
space on properties other than the subdivision being developed.
c. Potential bonus items, or somehow allows the developments to include town
homes and condominiums.
2. Mr. Kimmes stated that the developer, River Forest LLC, is asking for these three
items to be investigated, and via a separate agreement, they would fund the efforts to
facilitate these changes.
3. Mr. Kimmes reported that the Plan Commission moved to recommend approval of
this study. Key provisions will state that there will be no refunds given if the code
revisions are not what River Forest LLC would want, and River Forest LLC and Town
Staff will not be meeting on separate occasions, all meetings from this point forward
will be public meetings.
4. Town Engineer Kristen Lundeen stated that the refund item and the public meeting
item were added to the contract between River Forest LLC and the Town of Grafton.
5. Town Engineer Kevin Kimmes stated the Town will have a special meeting with the
Board, Plan Commission, and Open Space Commission, to define the options, on
March 15, 2006.
6. ACTION: Motion made by Supervisor Kaul to execute the contract with
Bonestroo and PDI to provide the services outlined in the scope of services,
subject to the execution of the contract for payment of services with River
Forest LLC as outlined in the scope of services. Seconded by Supervisor
Grunwald. Motion carried unanimously.
B. River Forest LLC- Contract for Payment of Services-Discussion and possible action
1. Engineer, Kevin Kimmes reported that Town Counsel had authored an agreement
outlining the intent of items discussed under Town Code Language Revision Scope
Of Services. It is simply an investigation of code changes, the developer has to bear
all costs and expenses. Engineering is asking for a letter of credit of $15,000.00
before we start for the study. Engineering will complete the findings of the report no
later than March 31, 2006. According the scope of services, looking for approval on
May 10, 2006 for whatever code revisions are there.
2. ACTION: Supervisor Grunwald moved to accept the contract for payment of
services. Seconded by Supervisor Rogers. Motion carried unanimously.
VII. RESIDENT CORRESPONDENCE/PERSONS WISHING TO BE HEARD.
A. Mr. Brian Behrens submitted a letter into the public record regarding his complaint of a
property on the east side Port Washington Road, north of Arrowhead Road, right before it
curves around to the park & ride lot, straight east of the trailer park, by the name of
Countryside Campers. Storage has gone on long enough, with increased development,
it’s time to clean it up.
B. Chairman Bartel instructed the Town Building Inspector to inspect and make a report.
Grafton Town Board Minutes February 8, 2006 Page 3 of 5

VIII. TOWN ENGINEER UPDATE
Discussion and possible action concerning Town Engineering issues.
A. Dave and Sue Powalish of 1144 Lakeshore Road, south of the dry retention pond of Port
Ulao Estates, addressed water drainage issues. Susan Powalish stated that with the
recent rain, the retention pond remained dry.
1. Town Engineer Kevin Kimmes stated he has also received a drainage complaint
from a property owner north of there.
2. Mr. Kimmes reported that Bonestroo has just begun the Stormwater Management
Plan for the entire Town, which includes a grant worth $63,000.00.
a. This plan will detail out each drainage basin and where is it going.
b. Will have a mapping of the major drain tiles throughout the Town included in
the Plan.
3. Mr. Kimmes stated that he, along with a stormwater engineer will review and
inventory the situation.
B. Facility Needs Study Scope & Costs / Impact Fees
1. Mr. Kimmes reported on a proposed long range planning study which is a process of
documenting what services the Town provides, staffing for those services and
facilities needed.
2. This study will provide a rough cost estimate to build a facility. Currently, the town
segregates dollars from the general tax levy for a future Town Hall, and this study will
propose impact fees for new construction to help fund the account.
3. The proposed cost of the study is $9,850.00 to conduct the study, prepare report,
and meetings.
4. The Plan Commission has recommended approval and recommends instead of
spending $1200.00 on a public informational meeting, possibly mailing a survey for
public ideas and input.
5. Chairman Bartel stated funds for this study can come from the segregated Town Hall
account.
C. Pavement Maintenance Program
1. Town Engineer Kristen Lundeen reported this will be an annual document updated
based on the annual road report including new road ratings and new pavement
maintenance methods. This report is broken into three phases.
a. Phase one is findings and backgrounds.
b. Phase two is recommendations.
c. Phase three is financing options.
2. Town Engineer Kevin Kimmes stated the Road Classification Map, included in Phase
One, will need to be adopted by the Board along with the Pavement Maintenance
Program. Mr. Kimmes is looking for Board review and input regarding the street
classifications.
3. Supervisor Helms would like to see the proposed road map included into this
program.
D. Horse Signage
a. Town Engineer Kevin Kimmes reported that Town Building Inspector, Richard
Fellenz mapped the areas with the densest horse populations in the Town.
b. Chairman Bartel stated residents should request the sign on an as needed
basis.
Grafton Town Board Minutes February 8, 2006 Page 4 of 5

IX. APPOINTMENTS OF COMMITTEES
A. Open Space Commission – Discussion and possible action concerning reappointing
Marjie Tomter to the Town of Grafton Open Space Commission.
1. Chairman Bartel reported that due to the resignation of Mr. Dale Bespalec, he put
before the Board, Mr. Steve Wilkinson, Alternate Open Space Commissioner, to
serve on the Open Space Commission as Commissioner in place of Mr. Dale
Bespalec.
2. ACTION: Supervisor Helms moved to reappoint Marjie Tomter and appoint
Steve Wilkinson as Commissioners on the Town of Grafton Open Space
Commission. Supervisor Rogers seconded. Motion carried unanimously.
X. REPORTS – FOR INFORMATION, DISCUSSION AND ACTION.
A. Chair
1. Chairman Bartel reported that the Open Space Commission is working on a mailing
to Town Residents regarding the business of the Commission and to solicit donations
to be deposited into the segregated fund for open spaces, and for people to serve on
the Commission. Open space and parks are the same thing, funds should be
available from the park fund and/or the open space fund for this mailing. It is time
that the Town as a whole embraces the Commission’s work as a necessity to the
orderly planning of the Town to achieve the rural-urban goal. This Commission is all
voluntary, and we need to begin discussions about putting a per-diem on their
meetings just like the Plan Commission, Board, and Board of Appeals. There is no
reason to expect them to do work for the Town and be treated differently.
a. Supervisor Kaul added the Town can take a leadership role in locating
potential park properties within the Town, and contact the owners. This is
partially what the mailing is about. There is no controversy in using the park
fund for this mailing.
2. Chairman Bartel updated the Board on the Denow Landfill, stating that the workplan
will be submitted on schedule. A meeting between Town Counsel and the DNR is
scheduled.
3. Chairman Bartel stated the Town will be adding an additional staff person to the
office, part time, 4 hours per day.
B. Supervisors.
1. Supervisor Helms reported that the Town will be in court on May 23, 2006 to acquire
a new judgment which will include all the tax key numbers, to give Lakeland Metals
the authorization to complete the clean-up of the Siever’s properties. Lakeland will
forward to the Town their registered weight tickets so the Town knows how much as
been removed off of the property.
C. Clerk.
1. Town Clerk Wendy Weeks reported that as of January 1, 2006, HAVA went into
effect, residents should be prepared to submit their drivers license number in order to
cast a vote in elections. Residents who do not have a driver’s license can use the
last 4 digits of their social security number or a state I.D. number. The Weed
Commissioner ad will run the first two weeks in March, and will be put on the cable
and web.
Grafton Town Board Minutes February 8, 2006 Page 5 of 5

D. Open Space Commission
1. Chairman Bartel reported that Mr. Rauser could not attend this evening, but there
was a meeting of the Open Space Commission on Monday, and duties of the
Commission are going to expand and grow, particularly inventorying parcels of land
that may be targets for potential preservation, as well as inventorying parcels slated
for development which can supply open space which is not contiguous to the
development.
E. Presentation of Invoices.
XI. MISCELLANEOUS ITEMS DEEMED PERTINENT AS ALLOWED BY LAW.
XII. CONVENE INTO CLOSED SESSION – PURSUANT TO SECTION §19.85(1)(G), WIS. STATS, TO
CONFER WITH THE TOWN’S LEGAL COUNSEL REGARDING LEGAL STRATEGY TO BE CONSIDERED BY THE
TOWN BOARD REGARDING POTENTIAL LITIGATION CONCERNING SHADY HOLLOW, LLC AND BLACKHAWK
VALLEY DEV. CO., LLC.
A. ACTION: Motion was made by Supervisor Grunwald to adjourn to closed session.
Seconded by Supervisor Helms Motion carried unanimously.
Roll call – Mr. Grunwald - Yes Mr. Kaul - Yes
Mr. Helms - Yes Mrs. Roger - Yes
Mr. Bartel - Yes
XIII. RETURN TO OPEN SESSION – PURSUANT TO WIS. STATS. § 19.85 (2) FOR ADDITIONAL DISCUSSION,
EVALUATION, AND PREPARATION OF LEGAL ACTION REGARDING SHADY HOLLOW, LLC AND BLACKHAWK
VALLEY DEV. CO., LLC.
A. ACTION: Motion was made by Supervisor Helms to reconvene into open session.
Seconded by Supervisor Grunwald. Motion carried unanimously.
Roll call – Mr. Grunwald - Yes Mr. Kaul - Yes
Mr. Helms - Yes Mrs. Roger - Yes
Mr. Bartel - Yes
B. ACTION: Motion was made by Supervisor Grunwald to deny the Notice of Claims
from Shady Hollow LLC and Blackhawk Valley LLC. Seconded by Supervisor Kaul.
Motion carried unanimously.
XIV. ADJOURN
A. Motion was made by Supervisor Grunwald to adjourn the meeting. Seconded by
Supervisor Kaul. Motion carried unanimously.

Respectfully Submitted,


Wendy Weeks, Town Clerk

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Archive:

April 11, 2012 Board of Supervisors
April 4, 2012 Plan Commission
March 21, 2012 Open Space Commission
March 14, 2012 Board of Supervisors
March 7, 2012 Plan Commission
February 15, 2012 Open Space Commission
February 8, 2012 Board of Supervisors
February 1, 2012 Plan Commission
January 18, 2012 Open Space Commission
January 11, 2012 Board of Supervisors

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