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April 11, 2012 Board of Supervisors

TOWN OF GRAFTON
BOARD OF SUPERVISORS MEETING
Wednesday, April 11, 2012 Minutes
7:00 PM
Grafton Town Hall
1230 11th Ave., Grafton, WI, 53024

I. CALL TO ORDER
A. Chairman Bartel called the meeting to order at 7:02 PM.
B. Present:
Chairman Lester Bartel Supervisor Tom Grabow
Supervisor Tom Sykora Supervisor Karron Stockwell
Supervisor Steve Schaefer Town Attorney Steve Hahn
Town Engineer Matt Clementi Town Planner Amanda Schaefer
Town Clerk Erica Raffaele
Plan Commission members present: Commissioner B. Wolf, Commissioner Hefle
Open Space Commissioners present: Commissioner Wilkinson, Commissioner Korinek
& Chairperson Tomter
Absent:
Attorney Sara MacCarthy
II. ASSURANCE OF PROPER NOTICE
A. Town Clerk Erica Raffaele assured the meeting was properly noticed.

III. PLEDGE OF ALLEGIANCE TO THE FLAG

IV. REVIEW AND ADOPT AGENDA
A. ACTION: Supervisor Sykora moved to approve the agenda as presented. Supervisor Schaefer seconded the motion. Motion carried 5-0.

V. APPROVE MINUTES FROM PREVIOUS MEETING
A. ACTION: Supervisor Grabow moved to approve the minutes as presented. Supervisor Stockwell seconded the motion. Motion carried 5-0.

VI. PUBLIC HEARINGS - OPPORTUNITY WILL BE AFFORDED TO ALL INTERESTED PARTIES IN BEING HEARD CONCERNING:

VII. RESIDENT CORRESPONDENCE/PERSONS WISHING TO BE HEARD
1. Doug Johnson – 873 Tallgrass Drive
a. Mr. Johnson stated that he and his neighbors have come to the meeting ready to make a presentation to the Board, but the Chairman asked that the presentation not be given at this meeting.
b. Mr. Johnson questioned as to when the opportunity will be made to conduct the planned presentation supporting the basis for the petition letter.
i. Chairman Bartel stated that would probably be dependent on the action of the Board, but since the venue for this issue is the Open Space Commission, it would probably get referred to the Open Space Commission for review and action. This would be the venue to make the presentation.
ii. Attorney Hahn stated that the petition presented to the Board does not have any binding affect on the Town, it’s merely for consideration. State statues provide that certain petitions are actionable by the Town. The petition presented to the Board of Supervisors is not required by State Statues to have action taken on, that is up to the Boards discretion.
2. Greg Sommersberger – 893 Tallgrass Drive
a. Mr. Sommersberger stated that the trail that is being proposed, his property will definitely be affected.
b. Mr. Sommersberger stated that one of the issues that he has with the trail is safety. Horses and people walking on the same trail in a populated/residential area is really high risk.
c. Mr. Sommersberger stated that he believes the trail is being constructed in a way that’s useable, and most of the residents don’t know about the trail.
d. Mr. Sommersberger stated that the original proposed plan was to come through the Blank’s Crossing Conservancy Area, and from what he has read regarding the grant money received, if land is used through eminent domain or if there is use on the land that there are specific covenants against, you can no longer use DNR funds for the entire project.
3. Mike Kimenski – 880 Bluestem
a. Mr. Kimenski stated that he would be against the proposed plan as it exists. He stated that there is a disproportionate amount of people to whom the benefit occurs. It seems to Mr. Kimenski that the trail is mostly a horse trail.
b. Mr. Kimenski also stated that he is worried about motorized traffic, while he knows that is not what the trail is supposed to be used for, this still occurs which is very dangerous.
4. Marjie Tomter – 1097 Lakeshore Road
a. Mrs. Tomter stated that Grafton is essentially an equestrian community and one of the benefits of living here is because of the availability to have horses this close to the City.
b. Mrs. Tomter stated that while we have a trail that’s available to horses, that doesn’t mean there will be an abundance of horses on the trail. But, the availability of using the trail at the appropriate times is a huge benefit to the rural community.
5. Bob Nelson – 867 Tallgrass Drive
a. Mr. Nelson stated that he and his wife selected Blank’s Crossing to live because of the conservancy/restored prairie in the subdivision. They selected the Town of Grafton because of the rural nature of the Town.
b. Mr. Nelson stated that he and his wife are opposed to building any kind of trail through the Blank’s Crossing Conservancy area which has been restored at considerable private costs.
c. Mr. Nelson believes that with the access for horses on the Multi-Use Trail, the cost of maintenance will be more than the Town has budgeted for.
6. Paul Bartholemew – 869 Tallgrass
a. Mr. Bartholemew is opposed to the Multi Use Trail for the following reasons: In the three years that Mr. Bartholemew has lived there he has not seen anyone use the trail and to continue that development he doesn’t believe is fiscally prudent and the tax dollars could be used for a better purpose.
7. Mary McIntosh – 1050 Lakeshore Road.
a. Mrs. McIntosh stated that she thinks the trail is a wonderful idea because of the snow-shoeing and cross country skiing but she said she could not do those activities in the ditch that is being passed of as the Multi-Use Trail. It’s full of water which makes the activities that are supposed to be used on the trail impossible.
VIII. OLD BUSINESS
A. Nuisance Property – Estate of Eileen Nimtz, 368 Riverview Drive, Tax Key #06-051-04-11.00 (Tabled Issue)
1. ACTION: Supervisor Stockwell moved to untable this issue for discussion. Supervisor Sykora seconded the motion. Motion carried 5-0.
2. Chairman Bartel stated that he has been out there and looked at the property and it seemed that everything has been cleaned up, he doesn’t see that any nuisances exist there anymore.
3. Supervisor Grabow questioned the noxious weeds on the property because the neighbors were complaining about the invasive species on the property.
4. Supervisor Stockwell stated that she also has been out to look at the property and she has not seen much change whatsoever. She believes its about as good as it is going to get until the property sells and a new owner comes in to take care of the issues.
5. Chairman Bartel stated that the invasive species would be an issue for the Weed Inspector to look into.
6. ACTION: Supervisor Sykora moved to close the issue and instruct the Weed Commissioner address the invasive species issue at the time of the inspection process. Supervisor Grabow seconded the motion. Motion carried 5-0.
B. Veolia Garbage and Recycling Contract
1. Attorney Hahn stated that he has been trying to get in contact with Veolia regarding the changes that have been made to the contract for the past two weeks. We have no response as of yet from Veolia.
2. Supervisor Grabow questioned what determines a hardship when it comes to the mobility of the new containers. He also questioned the change of hours of service.
3. Supervisor Stockwell questioned why the Town should have to have the finish time at 5pm. Originally 7pm was suggested by Veolia and she did not see a problem with that.
4. ACTION: Supervisor Grabow moved to table the issue until the Town receives a contract from Veolia. Supervisor Sykora seconded the motion. Motion carried 5-0.
IX. NEW BUSINESS
A. Economic Development Efforts by Town and EDGE – Target List
1. Planner Schaefer read the Staff Report into the Public Record.
2. Planner Schaefer asked if there were any strong requests that she can bring to the Plan Commission for assistance in creating a target list.
3. Chairman Bartel stated that right now, looking at off-shoots of the hospital would be most advantageous.
4. Supervisor Stockwell stated that Marko Musich’s property would be another target property.
5. ACTION: Supervisor Sykora moved to refer this issue to the Plan Commission for the month of May to create a target list. Supervisor Stockwell seconded the motion. Motion carried 5-0.
B. 2012 Roadwork
1. Engineer Clementi spoke regarding the updates to the Capital Improvement Plan.
2. Engineer Clementi stated that Falls Road is a project that has been discussed for a long time, it is in need of repair but is not one of the highest priorities. The Town and the Village of Grafton will be having a joint meeting regarding the Falls Road reconstruction.
3. Engineer Clementi stated that the proposed plan from the Village would include a complete reconstruction to an urban cross section which includes curb and gutters, storm sewer and sidewalk which would be substantially more expensive than the Town’s standard reconstruction scenario.
4. Engineer Clementi recommended that the Board be very wary of how much of our budget we would spend on reconstruction something that is not necessarily to the Towns standards.
5. Engineer Clementi stated that the next phase of Lakeshore Road is scheduled for construction this year. This will be the fourth phase of the project and will include service asphalt from Falls Road down to the bend which was pulverized last year and the next section of road would be pulverized and receive a 3-inch asphalt binder course.
6. Engineer Clementi stated that Lake Bluff Lane is also on the list for this year. The expected budget on that project is $30,000 range. The Town received $12,000 from the State for TRIP Funding.
7. Engineer Clementi put together a specification for bidding on Lakeshore Road the next few extensions and Lake Bluff Lane that is ready to go out to bid and be available for award at the May meeting. That specification includes different combinations of Lakeshore and Lake Bluff and different scenarios depending on how the base and alternate prices come in.
8. Engineer Clementi stated that the next installments of Ulao Parkway have been added as the year Five project and also Pleasant Valley Road will be added as a possibility for year Five.
9. Supervisor Grabow stated that he thought the Town should look at patching the bad parts of certain roads instead of replacing miles of a certain road. The Town would be able to rectify more road problems with the money available under this option.
10. ACTION: Supervisor Sykora moved to approve the road budget for 2012. Supervisor Schaefer seconded the motion. Motion carried 5-0.
C. 2012 Drainage Projects
1. Engineer Clementi stated that there are three projects up for discussion.
a. Edgewater Drainage Easement – Discussions with the property owner have occurred and a path for the easement, just a matter of getting the property surveyed and hiring a contractor to do the work.
i. Supervisor Grabow questioned if the owner came up with his list of plantings that he wanted in order to finish the project up.
ii. Engineer Clementi stated that it is a small enough project that a public bid would not be necessary. If the Supervisors have suggestions regarding who would/could do the work, please let Matt know.
b. Beechwood Lane Drainage -
i. Engineer Clementi stated that this specific project pools a lot of water, especially in spring. This project would involve a little re-ditching, and a small culvert to drain the lowest area at Beechwood.
c. River Bend Road Drainage – Streambank Stabilization, there is an opportunity for DNR Funding (Water Quality Grant) for this project that could contribute up to half of the cost of this project.
D. 2012 Celebrate Grafton Events possible donation
1. ACTION: Supervisor Stockwell moved to donate $100 to the Celebrate Grafton Events. Supervisor Grabow seconded the motion. Motion carried 5-0.
E. Resolution 2012-7: Apply for Grant for River Bend Road Drainage Project
1. ACTION: Supervisor Sykora moved to approve Resolution 2012-7: Apply for Grant for River Bend Road Drainage Project so that Engineer Clementi can submit the application for the Grant. Supervisor Schaefer seconded the motion. Motion carried 5-0.
F. POD/Self-Storage Ordinance to consider for May BOS Meeting
1. ACTION: Supervisor Sykora moved to refer the issue to the Plan Commission. Supervisor Stockwell seconded the motion. Motion carried 5-0.
G. Town-Initiated Rezone of Fire Ridge Golf Course Clubhouse from A-1 to B-1, 2241 Hwy W, Tax Key #06-006-13-006.00, Rezoning Application
1. Planner Schaefer read the Planning Staff Report into the public record, and also stated that the Plan Commission recommended approval of the Rezone Application.
2. ACTION: Supervisor Sykora moved to approve the Town-Initiated Rezone of Fire Ridge Golf Course Clubhouse from A-1 to B-1. Supervisor Grabow seconded the motion. Motion carried 5-0.
H. Horse Signage on East and West side of Railroad Tracks on Lakefield Road, recommended by the Open Space Commission.
1. ACTION: Supervisor Schaefer moved to approve 4 signs to be placed on each side of the Railroad Tracks on Lakefield Road the recommended placement will be given by the Open Space Commission. Supervisor Sykora seconded the motion. Motion carried 5-0.
I. Discussion and Possible Action on Petition received to Amend the Town of Grafton Comprehensive Outdoor Recreation Plan.
1. ACTION: Supervisor Sykora moved to refer this issue back to the Open Space Commission for a recommendation to the Board. Supervisor Schaefer seconded the motion. Motion carried 5-0.
2. Chairman Bartel stated that the Town will make sure that there is an agenda item on the Open Space Agenda for the presentation to be given.
X. TOWN STAFF UPDATES
A. Town Planner
1. Outstanding Development Applications Update
a. Chiselled Grape Winery – They received conditional approval on Nov. 2nd, 2011 for an Amendment to the Conditional Use Permit. To date there has still been no submittal of any materials.
b. Welcome Mobil Mart – Received Conditional Approval on December 7, 2011. To date there have been no submittals of any punch list items.
B. Town Attorney
1. Outstanding Issues
C. Town Engineer
1. Outstanding Development Applications Update

XI. APPOINTMENTS OF COMMITTEES
XII. REPORTS – FOR INFORMATION, DISCUSSION AND ACTION
A. Chair
B. Supervisors
1. Reminder that Brush Pick-up is May 8th (Second Tuesday in May).
2. Liquor License inspections will begin sometime in May.
C. Clerk
D. Presentation of Invoices

XIII. MISCELLANEOUS ITEMS DEEMED PERTINENT AS ALLOWED BY LAW
XIV. ADJOURN
A. ACTION: Supervisor Grabow moved to adjourn subject to payment of bills. Supervisor Schaefer seconded the motion. Motion carried 5-0.

Erica L. Raffaele, Town Clerk
Members of the Town Plan Commission, Board of Appeals, or other committees, boards, commissions, and authorities may attend and participate at this meeting, but will not take official action unless notice so provides. No qualified individual with a disability shall, by reason of that disability, be excluded from participation in or denied the benefits of the services, programs or activities of the Town of Grafton, or be subjected to discrimination by the Town.
If you are disabled and require special accommodations, please advise the Town no later than 5 working days before the scheduled meeting or activity.

Archive:

May 8, 2013 Board of Supervisors
May 1, 2013 Plan Commission
April 10, 2013 Board of Supervisors
April 3, 2013 Plan Commission
March 13, 2013 Board of Supervisors
March 6, 2013 Plan Commission
March 4, 2013 JOINT Village/Town Board of Supervisors
February 25, 2013 Special Board of Supervisors
February 13, 2013 Board of Supervisors
February 6, 2013 Plan Commission

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